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	Fast Track - Bar Code Inventory Management
	Inventory Management
	Purchase Order Processing

Inventory System

The Inventory Control module maintains a complete record of all inventory items, providing usage and cost information. The automatic reorder report lists parts below the minimum stock level and details the purchase quantity required to bring stock to the maximum level. The Inventory Control program automatically generates purchase orders and contains the following specific options:

Maintains master inventory records which include the following types of information:

In-house item number.

Item description.

Quantity and cost information.

Comments about the item.

Minimum and maximum storage levels.

Warehouse bin locations.

Standard item inquiries and reports:

Item inquiry by item #, description, warehouse/bin location, product class, vendor OEM #, vendor description, or vendor account number.

Perpetual inventory inquiry, automatically updated by purchase orders, vehicle maintenance, and workorders so as to track all movement of an item. This inquiry option allows the user to keep tight control of (and display details for):

Purchase orders.

Receipts.

Order cancellations.

Backorders.

Purchase adjustments.

Issues.

Invoice cancellations.

Return to inventory.

Transfers.

Physical inventory deviations.

PO inquiry by item.

Vendor OEM # cross-reference file. Automatically updated by purchase orders so as to provide the following information for each stock item: vendor, vendor OEM #, last unit cost, last purchase date, last receipt quantity, last purchase order #, last receipt date, and lead time in days.

Inventory history analysis.

Analysis listing.

Inventory item listing.

Extended price book.

Automatic reorder capabilities using the minimum and maximum stock levels and the on-order and on-hand balances to calculate suggested reorder quantities. Select by least cost, last vendor, best lead time, or bid items.

Reorder List. Generates a reorder list that may be modified prior to generating purchase orders for the desired quantities by interfacing with the PO system.

Item History. Keeps an item history that shows usage quantities by item for the last 12 months and the last fiscal year.

Provides unit of measure conversions and inventory transfers.

Accommodates on-hand/usage and purchase adjustments plus warranty receipts adjustments.

Inventory Tracking. Provides for physical inventory tracking using a bar-coded inventory method.

Deviation Report. Prints a deviation report and updates appropriate inventory files.

Purchase Order Processing

The Purchase Order Processing module provides for easy entry and printing of purchase orders and receiving documents. Orders and receipts immediately affect inventory control records. This program contains the following specific features:

Blanket purchase orders.

Financial interface.

Electronic PIN authorizations.

Order from address information that interfaces to accounts payable vendor files.

Records purchase orders. System automatically generates sequential purchase order numbers.

Interfaces with Inventory. As purchase orders are recorded, interfaces with Inventory automatically increase on-order quantities in inventory master files. Also, vendor prices and OEM numbers are automatically recorded for building of vendor OEM cross reference file.

Prints purchase orders. Accommodates taxable items, extended cost, freight, deposits, etc.

Prints receiving documents for receipt of incoming goods against packing slips.

Standard PO reports and inquiries:

PO inquiry by vendor.

PO inquiry by PO number.

PO inquiry by item.

Outstanding PO items.

PO audit list.

PO items by Item number.

PO items by vendor.

PO items by due date.

Records PO receipt of goods.

Updates receipts. Reduces on-order quantity and increases on-hand quantity.

Prints receiving documents for matching to packing slips and then forwarding to accounting for PO invoicing.

Prints new receiving documents for any partial receipts.

Standard PO receipts reports:

PO receipts by Item number.

PO receipts by PO number.

PO receipts by vendor.

PO receipts audit list.

PO items not received.

PO invoice entry.

Updates average cost data in inventory master file.

Interfaces with Accounts Payable for automatic invoice posting, ready to process for payment.

Standard PO Invoicing reports:

Invoice items by vendor.

Invoice items by invoice.

Invoice items by date.

Invoice items by PO number.

Invoice items by item.

PO receipts not invoiced.

PO master by PO number.

PO master by vendor.

PO master by date.

PO master by department.

Other reports.

Interfaces with inventory item minimum and maximum standards.

Produces a suggested re-order report on demand.

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